A Simple Guide to Managing Payroll

Payroll errors might happen much more quickly than you anticipate. Consider what would happen if the money was not paid correctly or if the salary was not issued on time. To ensure that your employees are happy and compliant with the law, you must clearly understand payroll and manage it efficiently. 

What is Payroll? 

It is a document that comprises a list of all of a company’s workers who are paid for their work done or services provided to the company. It summarises the total amount of money paid to employees by a company over a given period.  

Steps to Manage the payroll Process 

The payroll management process consists of a series of regulated processes completed in the same sequence each month to establish a payroll cycle. It is all about determining what is payable to the employees, i.e., Net Pay, after all, applicable tax adjustments and deductions. 

There are three stages of the payroll process 

  1. Pre-payroll 
  1. Actual payroll 
  1. Post-payroll 

Pre-payroll process:  

It includes the following: 

Describing payroll policies: Payroll policies must be established and approved by management to make sure that payroll processing and administration are carried out consistently. When processing payroll, the company policies are taken into account: Employee Pay Policy, Time & Attendance Policy, Reimbursement Policy, and Leave and Benefits Policy. 

Gathering input: The payroll process requires communication with a variety of departments and individuals. There could be data such as mid-year salary revisions, attendance data, and so on. The gathering of inputs is not an issue if you use smart payroll software with features like attendance and leave management, employee self-service platform, etc. 

Validating input: After the input has been gathered, it’s time to check for compliance with company policies by validating reimbursement proofs and investment declaration bills and adjustable payout inputs. You must also ensure that no current employees are neglected and that no inactive employee data is included in the salary payment process. 

Actual payroll process 

The verified input data is then loaded into the payroll system for actual payroll processing. The outcome is the net pay after managing appropriate taxes and other deductions. To avoid any problems, it is always a good habit to reconcile the data and verify for accuracy once the payroll process is completed. 

Post-payroll process:  

It includes the following: 

Statutory compliance: At the time of processing payroll, all statutory deductions are subtracted. After that, the company sends the money to the appropriate government entities. The frequency can differ based on the type of dues. 

Payroll accounting: Ensuring that all salary and reimbursement details are entered appropriately into the accounting/ERP system is an important element of payroll management. 

Payout: After you have completed payroll, double-check that the company’s bank account has enough money to cover the salary payment. If you choose payroll software with an employee self-service portal, you can publish invoices, and employees can view them by logging into their accounts. 

Find the right payroll management services for your business 

Payroll management is very important for every business to keep the employees’ pay in check. If you are unfamiliar with the process, Whiz Consulting can help. It provides many services like accounting services, payroll management bookkeeping services, outsourced bookkeeping services, and much more. Visit their website to know more. 

Every corporation or enterprise receives or generates a large amount of data, with a significant portion being printed or handwritten. As a result, firms must devote substantial resources, such as labour and time, to incorporating this data into their systems. In the current era, businesses have realized the benefits of outsourcing non-core activities like data entry. 

Data entry requirements are growing in volume and complexity every second all across the world. As digitization is the only solution method of business operations in today’s world, companies opt for high quality, error-free, accurate demonstrating, and cost-effective outsourcing data entry services with quick turnaround times.   

Tips for choosing the right company for data entry outsourcing 

Customization level 

Each company’s data requirements may differ depending on the industry they operate in and its size. As a result, the outsourcing partner must offer some amount of personalization in their services. This level can be determined by looking at the company’s clients and seeing what types of sectors and sizes they have served. 

Accuracy level 

The accuracy level is also essential while choosing a data entry outsourcing company. There should be proper processes, quality assurance, security, and language proficiency, and more. You should also analyze the outsourcing company’s track record, and it would convey credibility and trustworthiness. Top data entry outsourcing firms have a spotless track record. They are well-versed in the challenges of the industry and know how to deal with any data security difficulties that arise. 

Data security level 

Data security is necessary not only from a business aspect but also from a legal standpoint. As a result, before selection, one should investigate the various rules and protocols implemented by the service provider to ensure data protection. Additional measures, such as whether the organization has a policy of requiring employees to sign non-disclosure agreements, may aid in data security. A company that provides this level of data protection will be better. 

Communication level 

The lines of communication between you and your outsourcing partner should be transparent so that there are timely updates on your projects and fewer misunderstandings. Outsourcing firms do just that to ensure that projects are always completed on schedule and that clients receive project and communication updates to ensure that all project components are satisfying. 

Flexibility level 

Since today’s businesses must be efficient and flexible to change, your outsourcing partner must be equally so. The velocity of processing should not be the only criterion for flexibility. It should include the type of data and the operation’s timeframe. Furthermore, the partner should enable scalability and enable your company’s expansion. This necessitates the partner’s knowledge and capabilities in capacity development and expansion. 


While there are many other levels, the five levels mentioned above sum up the basics. Your staff will be freed from non-core operations when the outsourcing firm takes over, allowing them to focus more on your critical business operations for growth, development, and efficiency. You can make better business choices, launch new products or market marketing efforts, and so on. If you are looking for a data entry outsourcing partner that checks all the boxes, consider Whiz Consulting. It also provides bookkeeping and accounting services, accounts payable services, and more. Visit their website to get expert consultations anytime.